Full-featured contact center CRM designed for growing businesses. Start at $89.99/mo per agent.
Small businesses shouldn't have to choose between affordability and capability. Yet many small business owners face exactly that dilemma. Enterprise contact center solutions cost thousands per month. Spreadsheets and fragmented tools mean lost data and inconsistent service. Phone systems feel ancient compared to modern software.
Rubi Professional changes that equation. Full-featured contact center CRM with cloud infrastructure, intelligent routing, screen pop, and AI insights. All the capabilities of enterprise systems, but designed for small teams and affordable pricing. Start with 3 agents, grow to 50, then 500. Same platform, same simplicity, same incredible value at every stage.
Plus, you don't need IT expertise. Setup takes 15 minutes. No servers to buy, no infrastructure to maintain. Just login and start taking better care of your customers.
Small Business Pricing
No servers, no infrastructure, no IT headaches. Access Rubi from any browser on any device. Work from office, home, or anywhere. Updates happen automatically. You focus on business, we handle the technology.
Customer profiles, interaction history, activity tracking, task management, and notes. Capture everything your team learns about customers. Access history instantly during calls. No more lost information or repeated explanations.
Built-in VoIP PBX with local and toll-free numbers. Click-to-dial from customer records. Call recording and voicemail. No separate phone system to buy or manage. Phone and CRM are one unified platform.
Smart call routing to available agents. Professional IVR for customer self-service. Queue callbacks when agents are busy. Keep callers engaged and reduce abandonment.
Live dashboards show call volume, agent productivity, customer satisfaction. Understand how your team is performing and where to improve. Data-driven decisions replace guesswork.
Claude AI analyzes customer interactions and provides recommendations to agents. Auto-save captures call details automatically. Sentiment analysis identifies happy and frustrated customers. Your team gets smarter with every interaction.
Agents work from mobile phones, laptops, or desktops. Responsive design works perfectly on any screen size. iOS and Android native apps available. True flexibility for modern teams.
Handle customer inquiries across email and live chat from the same interface as phone calls. Unified customer view across all channels. No juggling multiple tools.
Store unlimited customer profiles, call recordings, and interaction history. Search across all data instantly. Historical context available for years of customer relationships.
SOC 2 compliance. End-to-end encryption. Regular security audits. Your customer data is protected to the same standards as large enterprises, but at small business pricing.
Create custom fields, define workflows, set up automation without coding. Rubi adapts to your business, not the other way around. Make changes instantly as your business evolves.
Email support included with your subscription. Knowledge base, video tutorials, and documentation. Community forums where other small business users share tips and best practices.
Rubi Professional's affordability is perfect for small businesses, but you won't outgrow it. Same platform from 3 agents to 300 agents. Pricing stays straightforward and predictable:
Just $89.99 per agent per month. No setup fees, no hidden charges, no surprise invoices. Add or remove agents anytime. Scale up during busy seasons, scale down when volume decreases. You only pay for what you use.
5 agents: $449.95/month (includes everything above)
10 agents: $899.90/month (perfect for growing service business)
25 agents: $2,249.75/month (typical small contact center)
50 agents: $4,499.50/month (still less than enterprise solutions)
Month-to-month billing gives you flexibility. Try Rubi Professional risk-free. If it's not the right fit, cancel anytime. Most small businesses stay for years because the ROI is clear and the value is undeniable.
As you scale to 50+ agents, volume discounts apply. The larger your team, the lower your per-agent cost. Enterprise pricing is available for 100+ agents. Rubi grows profitably with your business.
You don't have an IT department. Enterprise solutions require weeks of implementation and ongoing technical support. Rubi Professional deploys in 15 minutes. Your team is productive the same day. No special skills required. If you can use email and a web browser, you can manage Rubi.
Small businesses often piece together solutions: spreadsheet for customer info, separate phone system, email for support, another system for appointments. Data falls through the cracks. Rubi is one integrated platform handling CRM, phone system, email, chat, and analytics. One login, one interface, complete visibility.
Professional IVR, intelligent routing, and screen pop create an impression of a much larger organization. Your small team provides enterprise-level service. Customers perceive professionalism and responsiveness. This reputation drives growth.
Claude AI-powered recommendations help even inexperienced agents deliver great service. Younger, less experienced team members become productive faster. Agent turnover often decreases because newer team members feel supported and successful.
Real-time analytics show how many calls you're getting, how long customers wait, which agents are struggling. For the first time, you have data to make informed business decisions. What's your busiest time? Which products generate most inquiries? Where are your customer satisfaction problems? Rubi answers these questions.
As your business grows, Rubi grows with you. You don't outgrow the system and have to migrate to something new. Your data, workflows, and customizations scale seamlessly from 5 agents to 500 agents. Same platform, same simplicity, at every stage.
No hardware to buy. No IT staff needed. No separate phone system, CRM, email system. No ongoing maintenance costs. Your all-in cost per agent is dramatically lower than enterprise solutions. ROI is typically positive within 90 days.
A 7-person HVAC service company was using spreadsheets to track customers and a personal cell phone for customer calls. Rubi Professional gave them professional IVR, screen pop, and customer history. Callbacks dramatically decreased because jobs were tracked. Upsell revenue increased 23% because team could see service history. Happy customers stayed longer due to improved continuity.
Two-dentist practice deployed Rubi for appointment coordination and patient support. Automated appointment reminders via SMS. Patient history visible during calls. Missed appointments decreased 18% with timely reminders. Patient satisfaction improved because staff had complete context of previous visits and treatment plans.
Solo insurance agent with part-time helper uses Rubi for lead management and outbound follow-up. Click-to-dial streamlined calling. Lead tracking shows conversion rates. Predictive dialing (when appropriate) increased calls per day 40%. Quote-to-policy conversion improved. Agency grew from $600K to $1.2M revenue in 18 months.
Small law firm manages multiple clients with complex matters across various practice areas. Rubi tracks all client communications in one place. Team members instantly see what's been discussed with each client. Missed follow-ups eliminated. Client satisfaction improved dramatically. Firm billed additional hours because billing-relevant communication was properly captured.
House cleaning company uses Rubi for appointment booking and customer retention. Customer records show service history and preferences. Clients receive appointment confirmations and follow-up communication. Word-of-mouth referral rate increased 35%. Customer lifetime value increased because continuity improved.
VA service provider manages relationships with 50+ clients across various service arrangements. Rubi provides unified client tracking and communication history. Team members instantly know what services were agreed to, what's been delivered, and what needs follow-up. Client satisfaction and retention both improved. Upsell opportunities identified through better communication tracking.
Rubi Professional is designed for rapid deployment. No vendor consultants needed. No weeks of setup. Here's the simple process:
Go to rubiprofessional.com/register.php and create your account. Choose how many agent seats you need. Provide basic company information. That's it for signup.
Choose your local and/or toll-free numbers. Or port existing numbers to Rubi. Phone system configuration is one-click. Your IVR greets callers professionally with zero setup.
Send invitations to your team members. They create their own login. Agents are immediately productive in the interface. No training required for basics; learning happens by doing.
Customize your business name, logo, and default settings. Create a few custom fields if needed (industry-specific data fields). Set your business hours. Done. Your system is live and productive.
Email support is available for questions. Knowledge base articles and video tutorials for self-service help. Community forums where other small business users share tips. Regular webinars on features and best practices.
Spreadsheet + Personal Phone: $0 + lots of lost data, frustrated customers, no growth path.
Enterprise CRM (Salesforce, HubSpot): $100-300/user/month + expensive phone system ($500-2000/month) + requires IT expertise. Total: $600-800/user/month for a small team.
Legacy PBX + Old CRM: $5000+ hardware + $500-1500/month software. Limited functionality, difficult to manage, expensive to modify.
Rubi Professional: $89.99/agent/month, integrated system, 15-minute setup, grows with you, AI-powered assistance. Clear winner.
Enterprise features at small business prices. Full-featured contact center CRM from $89.99/mo
Start Your 15-Minute SetupQuestions? Call us at 321-510-7824
Yes. Many small business users are completely set up and taking calls within 15 minutes. If you want more customization (custom fields, specific workflows, etc.), implementation might take a few hours. But basic productivity happens immediately.
Perfect use case for Rubi. Start at $269.97/month for 3 agents. As you add agents, costs scale linearly. At 50 agents, you're at $4,499.50/month. Same platform, same simplicity, at every stage. No migration, no new system to learn.
No. Rubi is designed for non-technical users. Most setup and configuration happens in simple admin interfaces. If you need help, email support is included. We don't require you to hire IT staff or have technical expertise in-house.
No difference in pricing. Same $89.99/agent/month whether you have 3 agents or 300 agents. Volume discounts apply at higher agent counts, but per-agent cost is transparent and predictable. No surprise jumps or plan changes required as you grow.
Local and toll-free numbers included in your subscription price. No additional fees. If you want to port an existing number, that's a one-time service (usually free). No setup fees or hidden costs. Simple, transparent pricing.
Yes. Rubi integrates with QuickBooks, Xero, FreshBooks, and other accounting systems. Customer interactions can trigger invoicing or payment processing. Revenue from Rubi can flow into accounting automatically for better visibility.
Rubi works with standard broadband (10+ Mbps). If your internet is unreliable, Rubi has failover options to keep your business running. Agents can take calls on backup phone lines if their internet temporarily disconnects. No system is more robust than the internet connection, but we handle disruptions gracefully.
No. Month-to-month billing with no long-term contract. If Rubi isn't the right fit, cancel anytime. But most small business customers stay for years because they see clear ROI and their team loves the platform.